Privacy Policy

Effective Date: October 7, 2025

Last Updated: October 7, 2025

E-Warmup LLC ("E-Warmup", “us”, “we”, or “our”) operates the website https://e-warmup.com (the “Site”) and provides email warmup and related services (collectively, the “Service”). Your privacy is our top priority. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our Site, use our Service, or interact with us. By accessing or using the Site or Service, you agree to the terms of this Privacy Policy.

We are committed to protecting your privacy in compliance with applicable laws, including the General Data Protection Regulation (GDPR) in the European Union, the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), and other relevant data protection regulations. If you do not agree with this Privacy Policy, please do not use our Site or Service.

Unless otherwise defined in this Privacy Policy, terms used herein have the same meanings as in our Terms of Service.

1 Introduction and Scope

This Privacy Policy applies to all personal information we collect through our Site, Service, mobile applications, emails, and any other interactions with E-Warmup. It does not apply to information collected by third-party websites, services, or applications that we may link to or integrate with, even if accessed through our Service. We encourage you to review the privacy policies of those third parties.

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our Site and updating the 'Last Updated' date above. Your continued use of the Site or Service after such changes constitutes your acceptance of the updated policy.

2 Information We Collect

We collect information to provide, improve, and personalize our Service, process payments, communicate with you, and comply with legal obligations. The types of information we collect depend on how you interact with us.

2.1. Personal Information You Provide Directly

• Contact and Account Information: Name, email address, phone number, company name, billing address, and other similar details.
• Payment Information: Credit card details, billing information, or other financial data processed securely through our third-party payment providers (e.g., Stripe). We do not store full payment card details on our servers.
• Service-Related Credentials: SMTP/IMAP credentials (e.g., username, password, host, port, protocol) to enable email warmup, sending, or verification on your behalf. These are encrypted and used only for the purposes you authorize.
• Communication Data: Content of messages, inquiries, feedback, or attachments you send us.
• Marketing Preferences: Information about your preferences for receiving communications from us.

2.2. Automatically Collected Information

• Log Data: IP address, browser type and version, device information (e.g., operating system, unique device identifiers), pages visited, time and date of visits, time spent on pages, referring/exit pages, and other usage statistics.
• Cookies and Similar Technologies: We use cookies, web beacons, pixels, and similar technologies to collect data on your preferences, track interactions, and improve functionality.
• Usage Data: Details about your activity in the Service, such as emails sent/warmed, verification results, and performance metrics.
• Device and Location Data: Approximate location (derived from IP address) and device information for security, analytics, and personalization.

2.3. Information from Third Parties

• Analytics providers (e.g., Google Analytics) for usage trends.
• Payment processors for transaction confirmation.
• Advertising partners for targeted marketing, subject to your consent where required.

3 How We Use Your Information

We use your information for legitimate business purposes, including:

• Providing and Improving the Service: To register accounts, process requests, warmup emails, verify leads, generate AI-written content, and deliver features.
• Billing and Payments: To process transactions, issue invoices, and manage subscriptions.
• Communication: To send service updates, respond to inquiries, provide support, and send marketing materials (with your consent where required).
• Analytics and Personalization: To analyze usage patterns, improve user experience, debug issues, and customize content.
• Security and Fraud Prevention: To detect, prevent, and respond to security incidents, fraud, or illegal activities.
• Marketing and Advertising: To promote our Service, including using your company name in marketing materials (unless you opt out).
• Legal Compliance: To comply with laws, regulations, legal processes, or enforceable government requests.
• Research and Development: To develop new features and enhance our AI tools using anonymized data.

4 Disclosure of Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

• Service Providers: With trusted third-party vendors who assist us and are bound by confidentiality and data protection agreements.
• Business Transfers: In connection with a merger, acquisition, bankruptcy, or sale of assets.
• Legal Requirements: If required by law, subpoena, court order, or to protect our rights, property, or safety.
• With Your Consent: For any other purpose with your explicit consent.

5 Cookie Policy

We use cookies and similar technologies for essential functions, performance analytics, and targeted advertising. Categories include:

• Essential Cookies: Required for Site operation (e.g., session management).
• Performance Cookies: Track usage to improve the Site.
• Functional Cookies: Remember preferences like language.
• Targeting Cookies: Used by advertising partners (e.g., Google Ads) to show relevant ads.

6 Data Security

We implement industry-standard security measures, including encryption (e.g., SSL/TLS for transmissions), access controls, firewalls, and regular audits, to protect your information from unauthorized access, loss, misuse, or alteration. SMTP credentials are encrypted at rest and in transit. However, no method is 100% secure, so we cannot guarantee absolute security. We notify affected users of data breaches as required by law.

Our infrastructure is hosted in secure, compliant data centers (e.g., in the US and EU regions) with GDPR-compliant processing.

7 Your Privacy Rights

7.1. GDPR Rights (for EU/EEA Residents)

• Right to Access: Request copies of your data.
• Right to Rectification: Correct inaccurate or incomplete data.
• Right to Erasure: Delete your data under certain conditions.
• Right to Restrict Processing: Limit how we use your data.
• Right to Object: Oppose processing for direct marketing or legitimate interests.
• Right to Data Portability: Receive your data in a structured format.
• Right to Withdraw Consent: Where processing is based on consent.
• Right to Complain: To a supervisory authority.

7.2. CCPA/CPRA Rights (for California Residents)

• Right to Know: Details on data collected, sources, purposes, and sharing.
• Right to Delete: Request deletion of your data.
• Right to Opt-Out of Sales/Sharing: We do not sell data, but you can opt out of sharing for targeted advertising.
• Right to Correct: Amend inaccurate data.
• Right to Limit Sensitive Data Use: If applicable.
• Right to Non-Discrimination: For exercising rights.

To exercise rights, submit a verifiable request to support@e-warmup.com. We respond within 30-45 days (extendable). We may require identity verification. Authorized agents can submit requests on your behalf.

For "Do Not Sell or Share My Personal Information," use our opt-out link on the Site or email us. Opt-outs are browser/device-specific.

8 International Data Transfers

If you are outside the US, your data may be transferred to and processed in the US or other countries. We ensure adequate protections through contracts and compliance frameworks.

9 Links to Third-Party Sites

Our Site may link to external sites. We are not responsible for their privacy practices. Review their policies before providing information.

10 Changes to This Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. We will post updates here and notify you via email or Site notice for significant changes.

11 Contact Us

For questions, requests, or complaints about this Privacy Policy or our data practices, contact:

E-Warmup LLC

30 N. Gould St. Ste R, 82801, Sheridan, United States

Email: info@e-warmup.com

For DMCA notices related to copyright infringement on sites hosted by us, send written notices to the above address, including all required elements under 17 U.S.C. § 512(c)(3).

We are committed to resolving concerns promptly.